The EHD Call for European Stories is initiated as a pilot initiative within the framework of the European Year of Cultural Heritage 2018 and is set to be continued on a yearly basis. The Call consists of two parts in three stages - the call for European Stories and the grant procedure (pre-selection and selection stage). Detailed information can be found in Call for European Heritage Stories: Terms and Conditions.
20 April 2018: Launching of the Call
As of midnight CEST on 20 April 2018, EHD communities, EU Prize winners and EHL sites can submit their stories/proposals using an e-form which will be available on the EHD Portal. The storytellers may submit up to three stories per Call and up to one project proposal to be eligible for the grant procedure (maximum €10 000) connected with one of the submitted stories.
20 May 2018: Deadline for submission
The application form will be closed at midnight CEST on 20 May 2018. Submissions entered after this date will not be eligible for the Call. All of the eligible stories will be uploaded on the EHD Portal and promoted as such. Please note that the stories will be uploaded as is, with no major editorial changes to the language of the submitted stories.
30 June 2018: Pre-selection of the Stories eligible to receive a grant
Following the closing of the Call and consequent upload of all the qualified Stories, the a Committee of members of the EHD Secretariat assisted by two international consultants will consider the proposals for a pre-selection of a maximum of 25 most compelling stories which declared their interest for a grant.
The pre-selection of the project proposals will be based on the following criteria:
- Linkage with the EHD priorities of diversity, education, community engagement, youth orientation (20%);
- European Dimension of the project (30%);
- Originality and feasibility (20%);
- Multiplying effect of the project and impact on the communities (15%).
Any one of the following criteria will be considered as an added benefit (15%):
- Long-term perspective of the project (sustainability);
- Cross-frontier dimension of the project;
- Inclusion of vulnerable and minority groups, young people and children.
Pre-selection of Stories/project proposals at the examination stage will be carried out by the EHD Secretariat, assisted by two international experts appointed by the Council of Europe and the European Commission.
1 July 2018: Second stage of the grant procedures
According to the Rule No. 1374 of 16 December 2015 on the grant award procedures of the Council of Europe (Appendix II), a maximum of 25 pre-selected stories will be asked to deliver a more detailed total budget and project proposal. The final deadline to deliver the necessary documentation is set at 31 July 2018.
15 September 2018: Final selection of project proposals
Taking into account the detailed project proposal, total budget breakdown and selection and award criteria, in the period between 1 August and 15 September 2018, the European panel will meet and select a minimum of 10 European Stories to receive a grant of a maximum of €10 000 each.
The total budget of the declared action is €100 000, which allows for the award of 10 grants of €10 000. If the project proposals outline smaller amounts, there is the possibility to select more than 10 European Stories, up to the maximum total budget of the action.
The European panel is agreed by the EHD Programme and consists of seven members: two representatives appointed by the Council of Europe; two representatives appointed by the European Commission; one representative appointed by Europa Nostra; one representative appointed by European Heritage Label Secretariat and one representative appointed by the EHD National Coordinators.
21 September 2018: Notification of selection
Selected stories that have been nominated to receive a grant will be notified by 21 September 2018.
All grant-selected projects will be published in the EHD newsletter as well as on the EHDs portal and through EHD social media channels. For 2018, all grant-selected projects will be published on the EYCH newsletter as well as on the EYCH website.
October 2018: Award Ceremony for the grant recipients
In October 2018 during the European Heritage Days Assembly meeting, the projects will receive the grant at a special Award Ceremony.
November 2018: Start of the project activities
All project actions proposed in the submitted application must start before the end of 2018. Costs incurred under such actions are eligible for the grant justification as of 1 November 2018. The grant recipients are required to keep all original invoices and justifications for the amount spent within the grant. Any unspent amount will be returned to the EHD Programme budget at the end of the implementation period.
January – February 2019: Monitoring stage
The selected grant recipients will work with the Council of Europe to ensure monitoring of the project and to deliver a mid-action draft narrative and financial report on the implementation of the grant. For 2018, all grant-selected projects must include the logo of the EHDs and the logo of the EYCH on their produced material and activities.
30 March 2019: End of the implementation stage
All project actions proposed in the submitted application must end before 30 March 2019. Costs incurred after this date will not be eligible for the justification of the grant.
30 April 2019: Reporting and evaluation
Following the end of the implementation stage, the grant recipients must submit the final narrative and financial report for the justification of the grant. Templates for such reports will be provided by the EHD Secretariat in early 2019.
 If the number of the submitted grant requests is extremely high, the Council of Europe reserves the right to close the Call earlier than foreseen.