Privacy Policy




We are committed to protecting the privacy of our users. We will endeavour to ensure that the information you provide us with is kept private and confidential and is only used to provide the services you request. By using this website and/or our services, you confirm that you accept this Privacy Policy and consent to our using your personal data as set out in this Privacy Policy.


We are the data controller for this website and our address for this purpose is: Directorate General II – Democracy, COUNCIL OF EUROPE, F - 67075 STRASBOURG Cedex, France.


Information we collect

When you connect to this website, certain of your particulars, such as Internet digital address (IP), navigation round the site, software used, time spent and other like data are stored on the Council of Europe servers. These items are not 'personal information' for data protection purposes, because they do not specifically identify you. The information is only put to internal use, for purposes of analysing the traffic on the website.


If you use this website as a Visitor, that is, without uploading content (for example just to browse the website, gather information and so on), we will not collect, store or process any personal data of yours.


In order to use this website as a User, that is, to upload text and/or images, we require you to supply a valid email address and create a username.


In order to use this website as a Coordinator, we require you to supply personal information including your name, work email, work address and telephone number. The personal information required of Coordinators is fully detailed during the application process. 


The Data Protection Act

We are registered as required by the United Kingdom’s Data Protection Act 1998, and we will only process your personal information in line with the principles set out in the Act.


We will process your personal data carefully and lawfully, and will only share them within our organisation and among our employees and appointed representatives, except where we have your explicit consent.



We will do our best to protect your personal data using appropriate technical and organisational steps, and will store it on our database within a secure network. However, we cannot absolutely guarantee the security of your personal data.


The Council of Europe is not a party to any agreement between you and us, and it accepts no responsibility in connection with the security of your data.




For Users and Coordinators, if we reasonably believe that we are required by law to disclose your personal information to a third party, whether in compliance with any applicable law or regulation or by court order or in connection with legal proceedings, we may do so.


Apart from this, we will not disclose or sell your personal information to any third party without your permission. We will not transfer your data outside the European Union except to safe-harbor-certified third parties; this means that the entities to which we send it are certified as having equivalent privacy protection policies as apply within the European Union.


We may use aggregate anonymised data and share it with third parties.


We will use your personal information to provide our services, and except as mentioned above, will only share it within our organisation and among our employees. 


Purpose and Duration

We will use your personal data to:

·                    to manage our provision of our services

·                    to send information to you about our services

·                    to send messages to you from other users. However, your email address will not be visible to other users; we will route their messages to your address.

·                    to maintain our records and databases;

·                    to carry out statistical analysis;

·                    to monitor and evaluate website use; and

·                    for administration, accounting, marketing and archival purposes.


We will hold your personal information for as long as we need to in order to comply with our legal obligations. You should notify us if the personal information we hold about you is not up-to-date, and you may request for your personal information to be deleted at any time by emailing Deleted content may persist in backup copies for up to one year, but will not be available to third parties.



If you wish to find out what data we hold for you, or to have it amended or removed from our database and website, or if you have any questions about this privacy policy, you can contact at any time. We may charge a fee for data subject requests.


We reserve the right to change this privacy policy at any time. However, we will not change the way we use the personal information of registered users or members without telling you in advance and, generally, giving you the chance to opt out of the new use of your information.



This website uses cookies to distinguish you from other users of this website. This helps us to provide you with an enhanced user experience when you browse this website and improve this websites functionality.


What are cookies?

Cookies are small text files that are sent to your computer or mobile device when you visit a site or page. They help the site to recognise your device on future visits.


Cookies have different functions. They can remember your login and preferences, and enhance your user experience in other ways, such as ensuring that the adverts you see are more relevant to you. Some cookies contain personal information: for example, when you click "Remember Me" when you log in to a website, a cookie will be used to store the registration number of the device you are using to access the website.


There are different types of cookies. Essential cookies have functions like recognising that logged-in users can access restricted pages. Functionality cookies remember your preferences while using the website. Performance cookies do not store personal information, but are used to analyse anonymised website usage data. Advertising cookies try to ensure that the adverts you see are tailored to your preferences.


You can block cookies by setting your browser preferences, but this will usually affect how and whether you are able to access the website, especially the restricted areas.