The EHD Call for European Heritage Days Stories was initiated as a pilot initiative within the framework of the European Year of Cultural Heritage 2018 and is set to be continued on a yearly basis. The Call consists of two parts in three stages - the call for Stories and the grant procedure (pre-selection and selection stage). Detailed information can be found in the EHD Stories Terms and Conditions.
12 February 2020: Launching of the Call
As of 12 February 2020, EHD communities, EU Prize winners and EHL sites can submit their stories/proposals using the form available at the bottom of this page. The storytellers may submit up to three stories per Call and up to one project proposal to be eligible for the grant procedure (maximum €10 000) connected with one of the submitted stories.
20 March 2020: Deadline for submission
The application form will be closed on 20 March 2020. Submissions entered after this date will not be eligible for the Call. Applications will be assessed for eligibility by the EHD Secretariat in order of their submission, in consultation with the network of EHD National Coordinators, Europa Nostra and the European Heritage Label Secretariat. Only the first 100 eligible requests will be considered for the grant award procedure. All of the eligible stories will be uploaded to the EHD Portal and promoted as such. Please note that the stories will be uploaded as they are, with no major editorial changes to the language of the submitted stories.
21 March - 18 April 2020: Pre-selection of the Stories eligible to receive a grant
Following the closing of the Call, final assessment of eligibility and online publication of the Stories, a Committee of members composed of the EHD Secretariat, assisted by two international consultants, will consider the proposals for a pre-selection of the 20 most compelling Stories which declared their interest in the grant award procedure. This procedure will last 4 weeks from 21 March until 18 April.
The two international experts will appointed by the Council of Europe and the European Commission. All Stories and project proposals will be examined in detail by all three Committee members, following which their final average score will be ranked in order to determine the 20 highest scoring eligible entries.
22 April 2020: Second stage of the grant procedures
On 22 April, a maximum of 20 pre-selected eligible Stories will be invited to develop and submit a more detailed project proposal and budget breakdown. This is in accordance with Rule No. 1374 of 16 December 2015 on the grant award procedures of the Council of Europe (Appendix II), The final deadline to deliver the necessary documentation is set at 13 May 2020.
15 June 2020: Final selection of project proposals
Taking into account the detailed project proposal, total budget breakdown and selection and award criteria, in the period between 15 May and 15 June 2020, the European panel will meet and select a minimum of 10 European Stories to receive a grant of a maximum of €10 000 each.
The total budget of the declared action is €100 000, which allows for the award of 10 grants of €10 000. If the project proposals outline smaller amounts, there is the possibility to select more than 10 European Stories, up to the maximum total budget of the action.
The European panel is agreed by the EHD Programme and consists of seven members: two representatives appointed by the Council of Europe; two representatives appointed by the European Commission; one representative appointed by Europa Nostra; one representative appointed by European Heritage Label Secretariat and one representative appointed by the EHD National Coordinators.
July 2020: Notification of selection
Selected stories that have been nominated to receive a grant will be notified by 1 July 2020.
All grant-selected projects will be published in the EHD newsletter as well as on the EHDs portal and through EHD social media channels.
July 2020: Start of the project activities
All project actions proposed in the submitted application must start before the end of 2019. Costs incurred under such actions are eligible for the grant justification as of 15 July 2020. The grant recipients are required to keep all original invoices and justifications for the amount spent within the grant. Any unspent amount will be returned to the EHD Programme budget at the end of the implementation period.
September 2020: Award Ceremony for the grant recipients
In September 2020 the selected projects will receive a certificate of the grant and a commemorative trophy at a special Award Ceremony.
September 2020 - January 2021: Monitoring stage
The selected grant recipients will work with the Council of Europe to ensure monitoring of the project and to deliver a mid-action draft narrative and financial report on the implementation of the grant. All grant-selected projects must include the logo of the European Heritage Days, the European Commission and the Council of Europe on their produced material and activities.
30 March 2021: End of the implementation stage
All project actions proposed in the submitted application must end before 30 March 2021. Costs incurred after this date will not be eligible for the justification of the grant.
30 April 2021: Reporting and evaluation
Following the end of the implementation stage, the grant recipients must submit the final narrative and financial report for the justification of the grant. Templates for such reports will be provided by the EHD Secretariat in early 2021.